Job Summary

We are seeking a detail-oriented and proactive HR and Training Administrator to support the smooth running of our organisation. This hands-on role is essential in maintaining accurate employee records, coordinating training activities, and providing administrative support across the employee lifecycle.

Key Responsibilities:

HR Administration:

• Prepare HR documentation such as contracts, letters, and reports.
• Maintain and update employee records on the HR system and internal trackers, including absences, working patterns and contractual changes, ensuring accuracy and confidentiality and GDPR compliant
• Respond to employee queries regarding HR policies, benefits, and procedures offering professional advice and guidance to managers and employees.
• Ensure checks and compliance are carried out in a timely manner (e.g. right to work renewals, DBS Update Service)
• Maintain employee benefits programmes and ensure these are promoted across the settings
• Assist with onboarding and induction processes, ensuring a positive experience for new employees.
• Be the first point of contact for all HR related queries, including HR system)
• Support the Payroll Administrator with payroll queries and be the backup support

Training Coordination:

• Support in the organisation of internal and external training sessions, including managing booking and attendance and liaising with providers.
• Maintain training records and ensure compliance with mandatory training requirements.
• Support the development of training materials and resources.

General Support:

• Support the Recruitment and Onboarding Manager by ensuring the central stock of uniforms is maintained and welcome packs are available
• Manage the summer and winter uniform order  
• Assist with HR projects and audits as required.
• Support appraisals, probation reviews and exit interviews
• Contribute to the continuous improvement of HR and training processes.
• Promote a culture of learning and development across the organisation.

Qualifications & Skills:

• Previous experience in an HR or training administration role.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities (both written and oral).
• Proficient in Microsoft Office and HR systems.
• Discretion and professionalism when handling sensitive information.

As a thank you for all of your hard work and dedication to making Acorn a safe, nurturing and fun place for our children to be, we offer:

• Payscales that are competitive, transparent and reviewed annually
• 65% Childcare discount
• Christmas closure 
• 25 days of annual leave, plus bank holidays (and the option to buy more) 
• 4 dedicated training days and individual development plans 
• Enhanced pension scheme 
• Cyclescheme 
• Techscheme 
• Length of Service awards
• Summer and Christmas parties 
• Pay advances 
• Employee assistance wellbeing programme